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Portfolio of Evidence (POE) for Assessment

Portfolio of Evidence (POE) for Assessment. The three main types of portfolio evidence for assessment are direct, indirect and historical. This post unpacks them in simple terms for learners and employers.

Types of Evidence in the POE: A Brilliant Portfolio of Evidence

assessment and rpl formative and summative poe

The portfolio of evidence mostly contains three main types of evidence for assessment. They are direct, indirect and historical.

Three Types of POE Evidence

The three main types of portfolio evidence for assessment:

1. Direct evidence:

This type of evidence is a direct representation of a person’s learning or performance. Examples include essays, research papers, project reports, presentations, and videos.

2. Indirect evidence:

This type of evidence is a representation of a person’s learning or performance. This is evidence that has been extracted from sources such as test scores, self-reflection, and feedback from others. Evidence that is not directly related to the specific learning outcome or achievement being evaluated, but provides context for understanding the student’s performance is assessed. This includes things like class participation, attendance, or progress reports.

3. Historical evidence:

This type of evidence is a representation of a person’s learning or performance over time. Examples include transcripts, grade reports, and attendance records.

Portfolios can include a combination of these different types of evidence. This will provide a comprehensive picture of a person’s learning and performance.

Descriptions of POE Evidence

SAQA describes the differences between the three main types of evidence as follows (Oct. 2001: 38-39):

  • Actual evidence produced by candidates.
  • Considered the most valid and authentic evidence and should be the primary source of evidence.
  • This is evidence produced about the candidate by a third party, other than the assessor.
  • It can be used to verify the authenticity of other forms of evidence.
  • Witnesses must understand the standards required and able to comment authoritatively on the candidate’s performance.
  • This is evidence of what the candidate was capable of doing in the past.
  • This will be checked for authenticity and supplemented by an assessment of current competence.
  1. Workbooks
  2. Direct observation of tasks and activities
  3. Oral or written answers to questions
  4. Evaluation of products or output
  1. Testimony from colleagues and supervisors
  2. Work completed previously
  3. Training records
  4. Customer ratings
  1. Previously completed products and portfolios
  2. Performance appraisals
  3. Certificates and qualifications
  4. Medals, prizes and testimonials

The Rules of Evidence – these are the questions Assessors ask

“Is the evidence Valid?”

“Is the evidence Sufficient?”

“Is the evidence Authentic?”

  •  Is the evidence the candidate’s own work?
  • Was it achieved by the candidate alone? (If not, the candidate’s contribution must be clearly described.)
  • Did the candidate really produce the evidence?

“Is the evidence Current?”

  • Does the evidence reflect current competence?
  • Is the evidence generated from the past 2 years or less?


Department of Education: Develop a portfolio to demonstrate school leadership and management competence A module of the Advanced Certificate: Education (School Management and Leadership)

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Leonie Hall

Leonie Hall, disruptive thinker and dynamic strategist, is an expert in education, development, quality management and innovation. She has spoken at local and international conferences; and currently works as an independent consultant and content developer. Contact Leonie for a consultation.

This Post Has 11 Comments

  1. Leonie Hall

    The CCMA handles payment and contract issues. Please approach them.

  2. Mohau

    Hi hope well by way did you manage to get help because I’m also looking for help
    in that party

  3. Jabu

    I have B – Tech in Chemistry and I want to study M – Tech and I have 58%. I need to complete POE for the work I have done. I have for department of public as a water technician. please assist me of the headings / format of this project

  4. Pitso Mokowe AKA Raven

    Good day ; currently am doing ODETP level 4 with LPL and and this helped me to complete my POE in time.This is helpful

  5. Refiloe


    I have been in retail for the past 11 years n I am very tired with my current job.I recently did an assessor training course.I just need to finish with my portfolio of evidence.I need guidelines on how to put it together.
    Please I need assistance.


  6. Percy Johnnie Manuel

    Hi leonie
    Very good website information.
    Could you perhaps help with a internship log for A TVET NC N Diploma programme – Management Assitant; HR; Finance, etc.

  7. Leonie Hall

    Hi Tania! Wow…kudos to you on making a career move! Read as much as you can about education and training theory – many problems exist in the sector because the facilitators, assessors and moderators are ungroomed in theory…teachers qualify after 4 years just to teach children. It’s not rational to assume that 3 day and 2 day workshops are adequate to skills you in how environments impact on adults and how t dea with adult learning disabilities tc…you need to know this. Even the most successful business person can have a debilitating personal challenge. So expose yourself to the brilliant world of pedagogy and andragogy, absorb the wonderful ideas! You’ll be inspired and empowered.
    Writing your own material? Hows that going? better to purchase off the shelf and customise using the correct templates.
    Please read the fantastic SAQA policy documents that exist. they are user friendly and often (not always) written with you, the user, in mind.

  8. Tania

    Dealing with seta are horrific its years tht i did not gt my certificate

  9. Tania

    You inspiring. I left corp to assess facilitate busy with reg as assessor. Any assistance i am a broker also write my own material. I hope you can guide me put me into right people. Tired of 20years broking.

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