A Helpful SETA Accreditation Checklist

SETA Accreditation Checklist. This monitoring and evaluation tool provides a reference point if you’re preparing for the accreditation journey.

Checklist for Accreditation: SAMPLE SETA MONITORING & EVALUATION REPORT

This monitoring and evaluation tool provides a reference point for training providers applying for full accreditation and those who are first-time accreditation applicants. When you first apply for accreditation, you can never satisfy all compliance criteria in order to receive full accreditation.

Full accreditation is only awarded to those training providers who upload assessment results to the National Learner Register Database after verification by the SETA. Providers are usually able to access free training on how to complete these uploads via the SETA.

Checklist for Accreditation: MICT SETA Monitoring & Evaluation Report Template

The tables below are adapted from the MICT SETA Monitoring & Evaluation Report

If you are about to embark on the accreditation process, use this as your Portfolio of Evidence checklist and as a framework for the Contents page.

Use this as a SETA Checklist for Accreditation

PROVIDER NAME:

ACCREDITATION NO:

PRIMARY FOCUS SETA

PROGRAME/S APPLYING FOR:

CONTACT PERSON:

E-MAIL ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER:

PHYSICAL ADDRESS:

RECOMMENDATION:

SITE INSPECTION DATE:

PERSON/S INTERVIEWED

GENERAL COMMENTS / TIMELINES

Ready for Accreditation?

How compliant are you? SETA Accreditation Checklist

CRITERIA	CONFORMANCE		Y/N
1. Legislative Requirements.	Registration under the applicable legislation:(CK doc)
	Provider is registered with the applicable SETA.
	Policies and procedures on Occupational Health and Safety are in place & OHSE compliance certificate.
	Learner awareness of occupational health and safety procedures.
	Labour Relations Act Charts.
	SARS Certificate.
	Partnerships and agreements Certificates where applicable.
2. Quality Management System	Strategic and operational plans and procedures covering the following:
	Finance
	Human Resources
	Marketing
	Assessment and Moderation
	Learning delivery
	Customer Service
	Mission and strategic objectives (quality inclination)
	Quality Management Committee
	· Membership
	· Meetings and minutes
	· Activities: Plan, Review, other quality services
	Procedures and methods for the implementation of strategies and policies
	Monitoring and review mechanisms – Mechanisms for the evaluation and amendments of policies and plans are in place.
3. Policies & Procedures	Human Resource Policies and Procedure	• Staff recruitment, selection and appointment policies and procedures. • Staff performance management policy• Staff development procedure.


	Learner Management	• Learner Recruitment Policy. • Admission Policy and Procedure.• Cancellation Policy and Procedure. • Guidance and Support Policy and Procedure.• Appeals Policy • Work Placement Policy and procedure
	Assessment Management	• Assessment Policy and Procedure. • Moderation Policy and Procedure.• Certification Policy and Procedure.
4. Financial, Administrative and Physical Resources	1. Is the space adequate to be conducive to learning (e.g. Acceptable Environmental Noise, Neat and well organized)
	2. Provider has sufficient physical resources to manage learning (e.g. Equipment – Computers functional, operational, adequate, etc.) for the training being performed.
	3. Provider has sufficient administrative resources and staff to maintain the business e.g. Reception.
	4. Policies and procedures for the management, maintenance, and upgrading of facilities, resources and training materials.
	5. The provider has demonstrated that proper budgetary and financial management processes are in place.
	6. The provider has a database of learner information and learner records.
	5. Reliable and valid research is incorporated into the marketing process to ensure continued improvement
5. Marketing	1. A current, flexible tactical marketing plan is in place and is implemented throughout the provider.

	3. For each instructional and administrative unit, there is a current written marketing plan that supports the unit.
	4. Internal and external customers are satisfied with provider products and services.
	5.Reliable and valid research is incorporated into the marketing process to ensure continued improvement
6.Human Resources: Staff Selection, Staff Development Performance Management Promotion	1. Employees meet the minimum qualifications for the position they currently hold.
	2. Qualifications for each position are periodically reviewed and updated as duties and responsibilities change.
	3. Professional growth, career planning and promotional preparedness opportunities are clearly defined. Information and support are made available to employees. A professional development plan exists for each employee in the organization
	4. All recruitment, written materials, media materials and human interaction are free of discrimination
	5. The provider has the necessary financial resources to sustain the learning services throughout the period of accreditation.
	6. Employees display initiative on the job that includes suggesting new ideas to improve personal performance and provide individual job satisfaction.
	7. Employees show flexibility that includes the ability and willingness to readily accept and adapt to changes in procedures or assignments.
	8. Employees have a positive attitude and enthusiasm on the job, including co-operation with all other employees, customers, and the general public and working toward the implementation of goals and policies with openness to constructive criticism.
	9. Employees display the ability to effectively communicate – listen, understand and be understood both in written and oral communication and to express themselves in a positive manner
	10. Managers actively promote teamwork and problem solving within their immediate unit and beyond in order to develop higher levels of job satisfaction
	11. Conditions of employment, grievance, disciplinary and termination procedures conform with statutory requirements
7. ETD Practitioners	1. Facilitator
	• CV • Certified copies of Qualifications
	2. Assessor
	• CV Certified copies of Qualifications • ASSMT 01 certificate • Registration status
	3. Moderator
	• CV • Certified copies of Qualifications • Registration status

SETA Accreditation Checklist for Your Development Plan

LEARNING SITE COMPLIANCE CHECKLIST
Criteria	Expected Evidence
Site existence	Proof of ownership or lease agreement of learning facilities
	Floor plan of the learning facilities
	Inventory list of Training equipment and furniture
Adequacy and appropriateness of equipment/resources.	Functional computers
	Networked
	Software relevance to programmes offered.
	Internet & e-mail connectivity
Customer Care	Waiting rooms Clear reception areaTearooms
Health Compliance	Adequate bathrooms/toilets Cleanliness
Safety Measures	First Aid Kit Adequate fire extinguisherCables neatly placed.Emergency exits.