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What are Trainer Provider Responsibilities During POE Assessment? This article provides Learners and Employers with guidance to prepare and plan for a successful assessment. Training providers must provide easy-to-read assessment policies and procedures for all stakeholders to follow.

The Trainer Provider Responsibilities During POE Assessment

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Since democracy in South Africa, we have cultivated an open assessment process that learners have full control over. Learners and employers can view qualification details on the SAQA website and ensure the assessment experience conforms to the regulated requirements. The Portfolio of Evidence (POE) will inevitably communicate the learner’s level of control and their employer’s support during the entire learning experience.

Training providers are encouraged to create their own institutional Portfolio of Evidence for each program they offer. This will demonstrate assessment expectations to all stakeholders and will keep track of innovation and updates.

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1. Trainer Provider Responsibilities During POE Assessment

In the future, standardized external assessments will be conducted by assessment centers that are accredited to do this work. Training providers must meet their standards or they will be reported to the QCTO.

2. Trainer Provider Responsibilities During POE Assessment: Responsive Feedback

The facilitator must provide regular, consistent formative assessment feedback throughout the program for learners to correct mistakes (remediation) and for problems to be addressed early on.

Learners and employers can complain if there is no timeline and policy for formative assessment feedback. Poor feedback has a negative impact on learning progress. Speak out against sloppy assessment practice as it can wreck development!

3. Trainer Provider Responsibilities During POE Assessment: Performed by a Registered Assessor

The training provider appoints a registered, qualified Assessor to plan and prepare the assessment:

  • the assessor knows the requirements of the assessment and the specific evidence required to prove competence
  • ensures correct assessment arrangements are made, such as the venue
  • knows the assessment instruments and tools
  • follows training company policy.

Learner Assessment Responsibilities and Rights

4. Trainer Provider Responsibilities During POE Assessment: Protect Learner Rights

Learner rights during the assessment:

  • Receive sufficient time to prepare for assessment and remediate work
  • Be informed of  all assessment and evidence-collection rules and requirements
  • Be informed of learner roles and responsibilities
  • Have special needs accommodated
  • Be guided in preparing for assessment by the facilitator and/or assessor and to sign written confirmation that support was provided
  • To be given the contact details of the facilitator, assessor and any other support person from the training provider, for possible future assessment process assistance needs
  • Be guided in the requirements of authentic evidence
  • Be guided in understanding the Appeals Policy and Procedure and using an Appeals Form.
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5. Trainer Provider Responsibilities During POE Assessment: Moderation Process

The moderator checks that the facilitators and assessors followed fair and reliable processes. POEs are moderated once the assessment is complete.

If the moderator finds problems, they will require that the training provider immediately adopt actions to remediate (correct). The moderator can dispute the assessor’s findings. If assessments are unfair, the moderator will make recommendations for reassessment.

Summative Responsibilities During POE Assessment

To compile a portfolio of evidence for internal or external assessment, it’s important to follow the specific guidelines and requirements provided by the assessment organization.

Learner Responsibilities During POE Assessment

Note to learners, take these assessment preparation steps:

  1. Understand the assessment criteria.: Read the assessment criteria carefully to ensure you understand what is expected of you and what evidence you need to provide.
  2. Gather evidence.: Collect any relevant documents, records, and artifacts that demonstrate your achievements and skills. This may include certificates, testimonials, photographs, and samples of your work.
  3. Organize the evidence.: Arrange the evidence in a logical and easy-to-follow manner, such as by date or by criterion. Ensure that each piece of evidence is clearly labeled and accompanied by a brief explanation of its relevance to the assessment criteria.
  4. Reflect on your learning.: Write a reflection on your learning journey and how your experiences have helped you develop the skills and knowledge required for the assessment.
  5. Proofread and check.: Review your portfolio thoroughly to ensure that it meets the assessment criteria, is well-organized, and is free of errors.

Remember, the purpose of a portfolio of evidence is to demonstrate your learning and skills, so make sure it accurately reflects your achievements and is presented in a professional and organized manner.

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Outcomes-Based Assessment for Occupational Training and Responsibilities During POE Assessment

To achieve a great assessment, understand the specific qualification outcomes and how to meet them.

It’s really not as difficult as it sounds, think of it as a specific recipe you can follow to avoid failure. The training provider will issue the official qualification/unit standard document explaining all outcomes and related assessment criteria.

Outcomes-based assessment is a type of assessment in workplace education and training that focuses on evaluating the results of the learning process, rather than just the process itself. This approach seeks to determine whether the desired learning outcomes have been achieved and whether they have had an impact on the individual’s job performance or the organization’s goals.

Benefits of outcomes-based assessment in workplace training include:

  1. Improved learning outcomes: Outcomes-based assessment helps to ensure that learning is aligned with organizational goals and that it is relevant to the individual’s job requirements.
  2. Increased accountability: Outcomes-based assessment provides a clear and measurable way of evaluating the effectiveness of the training and development programs, making it easier to identify areas for improvement and to hold stakeholders accountable.
  3. Increased engagement: Outcomes-based assessment engages learners by focusing on the results they will achieve through their learning and development, rather than just the learning process itself.
  4. Better alignment with business goals: Outcomes-based assessment helps to align the organization’s training and development programs with its overall business goals, ensuring that the investment in learning is being used effectively to achieve desired outcomes.
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When implementing outcomes-based assessment in workplace education and training, it is important:

  • to use appropriate assessment methods and tools,
  • and provide feedback and support to learners throughout the process.

Assessment in Outcomes Based Education (OBE) develops learners holistically: head, heart and hand. OBE assessment is focused on what learners are competent to do. Learners are required to demonstrate life skills that not only improve ownership of learning but also ensure that skills empower them on a personal level.

Responsibilities During POE Assessment: Formative and summative

The future of skills development assessment is for standardised external assessments to be conducted by assessment centers that have been accredited to do this work. Then provider responsibilities during POE assessment are different.

Outcomes-based education and training use formative and summative assessments:

  • Formative assessment: think of the word ‘information‘ – it refers to assessment that takes place throughout the process of learning and teaching to provide ongoing information about learner progress.
  • A summative assessment is an assessment for making a sum (total) judgment about achievement. This is completed once learners are ready to be assessed at the end of a learning programme.
  • Formative evidence will provide information for a summative judgment – so everything learners do counts!

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Leonie Hall

Leonie Hall, disruptive thinker and dynamic strategist, is an expert in education, development, quality management and innovation. She has spoken at local and international conferences; and currently works as an independent consultant and content developer. Contact Leonie for a consultation.

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The Important Responsibilities During POE Assessment: Training Providers