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How to Compile Brilliant RPL Evidence Now

How to Compile RPL Evidence. Recognition of Prior Learning. RPL allows you to earn credits for what you already know. This fantastic education process helps someone who has experience but has not studied.

How to Compile RPL Evidence: Recognition of Prior Learning (RPL)

When you apply for Recognition of Prior Learning you need to explain why your experience matches a particular qualification. The RPL process considers your knowledge and experience to qualify as opposed to attending classes and submitting coursework. If you select a qualification that is closely related to your experience, you won’t have to attend much if any training. You can skip the training that inexperienced people would normally complete and jump straight to being assessed.

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Example of A POE Structure For a Unit Standard Assessment

Examples of Recognition of Prior Learning: When to apply for RPL

1. Work experience: RPL Evidence

If you have been working in a particular industry or profession for several years, you must have gained a wealth of knowledge and skills through your work experience. Through RPL, you may be able to receive recognition for your work experience and use it towards obtaining a qualification.

2. Informal learning: RPL Evidence

Informal learning refers to learning that takes place outside of formal educational settings, such as self-study, volunteering, or hobbies. If you develop knowledge and skills through informal learning, you may be able to receive recognition through RPL.

3. Previous education: RPL Evidence

If you previously completed a qualification or course of study, you may be able to receive recognition for the knowledge and skills you have gained through that qualification, which can then be used towards obtaining a further qualification.

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4. Training and development programs: RPL Evidence

If you completed a training or development program, you may be able to receive recognition for the knowledge and skills you have gained through that program, which can then be used towards obtaining a qualification or certification.

5. Military experience: RPL Evidence

Military personnel who have gained a range of skills and competencies through their service, can be recognized through RPL and used towards obtaining a qualification or certification in a civilian profession.

How to Audit Your Knowledge, Skills and Competence for RPL

Let’s check if your current skills and knowledge meet qualification requirements.

6 Steps: Audit your knowledge, skills, and competence for RPL Evidence

Auditing your knowledge, skills, and competence is an important first step in preparing for Recognition of Prior Learning (RPL) assessment. The following are steps and examples to help you audit your knowledge, skills, and competence for RPL:

1. Identify the learning outcomes:

The first step is to identify the learning outcomes of the qualification or program for which you are seeking RPL. This will help you to understand what knowledge, skills, and competencies are required and how they are assessed. For example, if you are seeking RPL for a Diploma of Business Administration, the learning outcomes may include the ability to manage financial resources, develop and implement business plans, and manage risk.

2. Identify your knowledge, skills, and competencies:

The next step is to identify the knowledge, skills, and competencies that you have acquired through prior learning, and how they relate to the learning outcomes of the qualification or program. For example, if you have worked in a management role in a business for several years, you may have acquired knowledge and skills in financial management, strategic planning, and risk management.

3. Gather RPL evidence:

Once you have identified your knowledge, skills, and competencies, you should gather evidence to support your claim. This may include work samples, testimonials from supervisors or colleagues, certificates or transcripts from previous education or training, and any other relevant documentation.

4. Assess your evidence:

You should assess your evidence to determine its relevance and sufficiency in demonstrating your knowledge, skills, and competencies. You should also consider whether your evidence covers all of the learning outcomes of the qualification or program. For example, if you are seeking RPL for a Diploma of Business Administration, you may need to provide evidence of your knowledge and skills in financial management, strategic planning, and risk management, among others.

rpl motivation letter

5. Identify gaps:

If you identify any gaps in your knowledge, skills, and competencies, you should consider how you can address these gaps. This may involve undertaking further education or training or gaining additional work experience. Our favorite method for filling gaps is to write Reflection Essays. Here are examples of how to do a reflection to meet evidence requirements easily and quickly:

6. Seek guidance:

If you are unsure about how to audit your knowledge, skills, and competencies, or how to prepare for RPL assessment, you should seek guidance from a qualified assessor or RPL provider.

By following these steps, you can effectively audit your knowledge, skills, and competencies for RPL assessment and ensure that you provide sufficient evidence. Are you ready to write your RPL motivational letter and apply?

How To Prepare for RPL Assessment

Your application for RPL has been accepted and you want to structure your Portfolio of Evidence for success.

Many are intimidated by assessment as they fear being unfairly judged. Current education theory encourages democratic approaches to assessment allowing for negotiation of the process and the presentation of evidence. Evidence must meet specific assessment criteria and exit-level outcomes to be used for evaluation. Candidates compile portfolios of evidence that prove the presence of relevant skills, knowledge, and values.

Compiling evidence for Recognition of Prior Learning (RPL) is a critical step in the assessment process, as it allows you to demonstrate your prior learning and the knowledge, skills, and competencies you have acquired through formal or informal learning.

The following are steps to help you compile evidence for RPL:

  1. Identify the learning outcomes: The first step is to identify the exit learning and specific learning outcomes of the qualification or program for which you are seeking RPL. This will help you to understand what knowledge, skills, and competencies are required and how they are assessed.
  2. Identify the evidence requirements: The next step is to identify the evidence requirements for RPL assessment. This may include work samples, testimonials from supervisors or colleagues, certificates or transcripts from previous education or training, and any other relevant documentation. You should also check with your RPL provider to see if there are any specific evidence requirements.
  3. Gather evidence: Once you have identified the evidence requirements, you should gather evidence to support your claim. This may involve collecting documents, work samples, or testimonials, or completing assessments or tasks to demonstrate your knowledge and skills. You should ensure that the evidence you collect is relevant to the learning outcomes of the qualification or program.
  4. Organize your evidence: Once you have gathered your evidence, you should organize it clearly and logically. This may involve creating a portfolio, or using an online platform to store and organize your evidence. You should also ensure that your evidence is labelled and referenced correctly, and that it is easy to navigate and understand.
  5. Assess your evidence: You should assess your evidence to determine its relevance and sufficiency in demonstrating your knowledge, skills, and competencies. You should also consider whether your evidence covers all of the learning outcomes of the qualification or program.
  6. Present your evidence: Once you have compiled and assessed your evidence, you should present it to your RPL assessor or provider. This may involve submitting your evidence electronically or in hard copy, or presenting your evidence in person.

By following these steps, you can effectively compile evidence for RPL assessment and ensure that you provide sufficient evidence to demonstrate your prior learning. It is important to remember that the evidence you provide should be relevant, sufficient, and valid, and that you should always check with your RPL provider to ensure that you meet the evidence requirements for assessment.

Your Portfolio of Evidence (POE) Checklist For RPL Assessment

The following documentation must be contained in your POE:

  • Personal details and contact information
  • Table of contents listing the various sections of the portfolio
  • Full curriculum vitae expanded to include a detailed work history
  • Include a printout of the SAQA  qualification you wish to be awarded
  • List of learning outcomes/standards for the award
  • Details of analysis recorded as COMPETENT / NOT YET COMPETENT with identified evidence referenced
  • Referenced/indexed listing of evidence – referenced to learning outcomes. For example, draw up a table, in one column list each specific outcome, in the next the assessment criteria, in the third your evidence, and finally, the page number where the evidence is found
  • Copies of correspondence/application forms etc
  • Details of meetings with mentor

The POE must also contain a combination of direct and indirect supporting evidence.

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Direct Evidence For Your RPL POE

  • Sometimes candidates must attend training to close specific gaps in knowledge and skill areas. Include your formative and summative evidence in your POE.
  • Project or work-based assignments
  • Evidence of work-based assessment – on-the-job assessment for work skills
  • Job specifications
  • Company organization charts
  • Personnel records of in-house training and development
  • Accounts of personal experiences
  • Employer endorsement and / testimonials
  • Prior qualifications, Certificates of Education & Training etc
  • Training, assessment and test results
  • Curricula /course descriptions/outcomes
  • Staff training records / personal records
  • Products of work, samples of documentation/work undertaken, photographs

Indirect Evidence For Your RPL POE

Not all evidence needs to be created during learning programs. You can use evidence from the past 2 -3 years that shows what you already knew and managed to do before the program. (Check on valid time frames with your mentor. Some qualifications may only accept evidence from the past 12 months.)

  • Membership in related organizations and societies
  • General references
  • Newspaper cuttings
  • Other evidence – accounts of overseas experience, voluntary work, etc
  • All relevant evidence and documents relating to the prior learning of the candidate must be identified by the candidate. Some evidence will be easily available, some will require further research through contact with present and former employers, personnel departments, trainers, personal contacts, and other supportive sources.
  • Your mentor can assist you to identify the range and types of evidence to be presented.

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Leonie Hall

Leonie Hall, disruptive thinker and dynamic strategist, is an expert in education, development, quality management and innovation. She has spoken at local and international conferences; and currently works as an independent consultant and content developer. Contact Leonie for a consultation.

This Post Has 5 Comments

  1. Leonie Hall

    Share share share! It’s music to any bloggers ears Charles! Thanks so much for reading and the time you took to share. I’m happy you find the info useful and relevant – more to come! I appreciate your endorsement.

  2. Charles Cotter

    Very interesting article, Leonie.

    I’ve taken the liberty of sharing on Twitter and the Facebook and LinkedIn group pages of the Southern Africa Professional Trainers Association (SAPTA). SAPTA is about to embark on the Certified Professional Trainers (CPT) process, which essentially, is a RPL process. I thought that our members would find the information useful.

    Thanks and regards.

    Charles Cotter
    SAPTA Vice President

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