On a learnership, a portfolio of evidence (POE) is used to bundle work meeting and exceeding the qualification requirements.

This POE helps learners justify why they deserve to be awarded the qualification. They should begin creating, collecting and organising these documents from the first day.

Types of Evidence

Organise, plan and create evidence from the very start of the programme. Learners must review the specific outcomes and initiate their own evidence to meet the related assessment criteria.

Learners must ensure they know the SAQA qualification ID for their learnership so they can determine precisely what their options are.

SAQA describes the difference between the three main types of evidence as tabled below

DIRECT EVIDENCEINDIRECT EVIDENCEHISTORICAL EVIDENCE
Actual evidence produced by candidates.Considered the most valid and authentic evidence and should be the primary source of evidence.This is evidence produced about the candidate by a third party, other than the assessor.It can be used to verify the authenticity of other forms of evidence.Witnesses must understand the standards required and able to comment authoritatively on the candidate’s performance.This is evidence of what the candidate was capable of doing in the past.This will be checked for authenticity and supplemented by an assessment of current competence.
ExamplesWorkbooksDirect observation of tasks and activitiesOral or written answers to questionsEvaluation of products or outputExamplesTestimony from colleagues and supervisorsWork completed previouslyTraining recordsCustomer ratingsExamplesPreviously completed products and portfoliosPerformance appraisalsCertificates and qualificationsMedals, prizes and testimonials

The Rules of Evidence

These are the questions Assessors ask

“Is it Valid?”

  • Does it relate to the specific outcomes and assessment criteria?
  • Is it in a form that will allow accurate judgement to be made of the candidate’s level of competence?
  • Is it well presented and explained?

“Is it Sufficient?”

  • Is there enough evidence to make an accurate judgement about the candidate’s performance?
  • Does the evidence show, beyond reasonable doubt, that the required standards have been achieved?
  • Does the evidence indicate that the candidate really possesses the competencies?

“Is it Authentic?”

  • Is the evidence the candidate’s own work?
  • Was it achieved by the candidate alone? (If not, the candidate’s contribution must be clearly described.)
  • Did the candidate really produce the evidence?

“Is it current?”

  • Does the evidence reflect current competence?
  • Is the evidence generated from the past 2 years or less?

Reference: Department of education: Develop a portfolio to demonstrate school leadership and management competence A module of the Advanced Certificate: Education (School Management and Leadership)

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